Procedure 5.08.02
Refund of Tuition and Fees
Part 1. Purpose
To identify the criteria for student eligibility for a refund of tuition and fees and any associate calculation.
Part 2. Definitions
The following definitions apply to this procedure:
Refund: Return of paid tuition and fees to payer.
Full Withdrawal: Student has completely withdrawn from all courses for the impacted term.
Partial Withdrawal: Student has not withdrawn from all courses for the impacted term.
Part 3. Process
Minneapolis College will refund tuition and fees for students who totally withdraw in accordance with the schedule identified herein.
Fall and spring terms and other terms at least 10 weeks in length:
Withdrawal Period | Refund %
1st through 5th class day of term | 100
6th through 10th class day of term | 75
11th through 15th class day of term | 50
16th through 20th class day of term | 25
After 20th class day | 0
Summer Sessions
1st through 5th class day | 100
6th through 10th class day | 50
After the 10th class day | 0
Students enrolled in terms of less than ten weeks are entitled to have the opportunity to attend the first class session without obligation. Students are obligated for any classes dropped one business day after the first class session.
If a fee for a dropped class is for the recovery of costs already incurred by the campus, such fees will not be refunded.
If a student is obligated for a dropped class, the college or university may apply the amount of the tuition and/or fees for the dropped class to the cost of an added class for the current term.
This schedule does not apply to partial withdrawal. There are generally no refunds for partial withdrawal.
Subpart A. Other Refunds
The College may consider student petitions for amounts due to for the following reasons:
- Employee benefit provided by a collective bargaining agreement
- Death of a student
- Medical reasons
- College or university error
- Employment related condition
- Significant personal circumstances
- Student leader allowance
- Course conditions (a course condition exists when the location or timing of the course results in the student not being able to use the services intended by a fee)
- Natural disasters or other situations beyond the control of the campus
- Military duty
- Ward of the state under the guardianship of the commissioner of human services or tribal social service agency.
Proof of one or more of the above qualifying statuses is required in order for a waiver to be processed.
The College will maintain records on waivers and refunds in accord with its record retention schedule.
Owner(s) Title: Vice President of Finance and Operations
Date of Adoption: 4/26/2001
Date of Implementation (if different from adoption date): Changes approved on 8/9/2023 were will be implemented with the approval of the full revisions of the College’s finance policies section in May 2025.
Date Last Reviewed: 5/1/2025 (Limited)
History and Subject of Revisions: 5/1/2025 (Limited), 8/9/2023 (Comprehensive review, substantial revisions to update document, revisions part of overhaul of college’s financial policies that included restructuring and renumbering financial policies and procedures. Due to content, this was renumbered from 5.09 to 5.08.02 since it supports 5.08.), 1/3/2019 (non-substantive changes), 4/26/2001 (Adopted)
Regulatory Authority (e.g. Minnesota State policy, federal or state law):