Procedure 4.05.01


Procedures for Changing Enrollment


Part 1. Adding Classes

The registration period lasts through the first five days of each fall and spring semester and three days for summer. Occasionally the registration period will have a sixth day, Saturday, when Saturday is the first day of the class.

Part 2. Registering for a Full Course Above Cap

Students wishing to register for a full course must use the waitlist process during the registration period if a waitlist is available for the course. If the waitlist has closed, then the student must obtain the instructor’s written approval to be registered for a full course. Up to two spots per course may be available this way if the course is eligible for exceeding the course cap. 

Not all courses are eligible to exceed course caps. Students must submit a completed Course Cap Override Form along with the instructor’s approval to the Registration and Records department no later than the end of the second week of the semester. Academic Dean and College Registrar approval is required after the second week of the semester.

Part 3. Late Registration

The "Late Registration" process and Late Registration Form are available online via the College’s Registration and Records website. Written approval for each requested class must accompany the Late Registration Form. Approval is at the discretion of the instructor and space availability in the late registration period. Any requests after the late registration must be approved by the instructor, Academic Dean, and the College Registrar.

Part 4. Dropping Classes

Students must drop courses during the first five days of each term, or on the sixth day, Saturday, if this day is a scheduled class day. Dropped classes will NOT appear on the student's records, no financial obligation is assessed at this time, and tuition is not charged or is credited to the student's account. Drop deadlines are published on the course pages in the published term schedule.

Part 5. Withdrawing from Classes

After the fifth day of the term, students who no longer wish to be enrolled in a course may withdraw. A "W" will appear as a course "grade" on the student transcripts and records. Students are obligated to pay tuition for courses from which they withdraw. Other consequences (such as academic progress penalties) may also apply. Students must make satisfactory academic progress to continue enrollment at the College. (See College Policy 4.13 Satisfactory Academic Progress)

Part 6. Changes to Course Enrollment

Changes to student enrollment after the published deadline are limited based on Minnesota State Board Policy 5.12 and Procedure 5.12.2. This policy specifies that only the college president or their designee is authorized to waive the drop deadline. The president’s designee in this process is the College Registrar. Instructions on how to petition for a “retroactive drop” are published on the Registration and Records website.

Any exceptions to this policy must be approved by the assigned Academic Dean and the College Registrar.

Owner(s) Title: Vice President of Student Affairs

Date of Adoption: 7/1/1999

Date of Implementation (if different from adoption date): N/A

Date Last Reviewed: 2/29/2023 (Limited Review) 

History and Subject of Revisions: 2/29/2023 (Limited Review), 5/20/2021 (Comprehensive review, updated language, removed Never Attended sections as it now appears in LDA policy 4.13.)

Regulatory Authority (e.g. Minnesota State policy, federal or state law): Minnesota State Board Policy 5.12; Minnesota State System Procedure 5.12.2